Guidelines for Presentation

Presentation Format

The official language of the Symposium is English. All presentation materials should be prepared in English. Materials in language other than English can be used as aid for explanation.

Instructions for Preparing your Lecture Presentation

- Each paper is allocated 20 minutes for oral sessions.

We recommend that presentation of your slides should take about 17-18 minutes, leaving 2-3 minutes for introduction, summary, and questions from the audience. To achieve appropriate timing, organize your slides or viewgraphs around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one
minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say - provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes.

Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn't need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at ISCSLP-2006.

- Each presenter must contact the Session Chair in advance of the presenter's session.

- All presentation rooms will be equipped with a computer, a data projector, a microphone, a pointing device, an overhead projector, and an audio connection for audio playback. Please upload your presentation to the provided computer well before your session starts, and test whether everything works as you expect. If you prefer to use your own notebook for presentation, please also do a testing well in advance of your session.

If you need any other audio or visual equipment, such as a PAL or NTSC VHS player, please send a request for such equipment by email to Dr. Minghui Dong at Such requests must be received by two weeks before the conference date. Failure to make prior arrangements may mean that the equipment will not be available to you.

- Some lecture presentations will be given in quite large lecture halls with about 400 seats. When you prepare your presentation, please pay special attention to the type and size of fonts you will use and ensure that the entire audience will be able to see your presentation in such a large lecture hall.

Instructions for Preparing your Poster Presentation

- For your poster, a board will be provided with a display panel of A1 size (594mm x 841mm), and can be laid in both portrait and landscape orientation. Velcro adhesive or non-foam type double-sided tape will be provided at the conference to mount your
poster to the board.

- Please mount your poster at least 5 minutes before your poster session starts.

- There will not be any summaries given at the beginning of the poster sessions at ISCSLP-2006, so authors need not prepare any overhead slides for their poster presentations. You may bring additional battery-operated audio or visual aids to enhance your presentation.

- If this is the first time for you to make a poster presentation, you may find the following guidelines useful:

Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.

Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference.

The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)' name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in letters about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica" PostScript font) to make the print easier to read from a distance.

Make your poster as self-explanatory as possible. This will save your efforts for technical discussions.

Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 2-hour poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.

©2005-2006 Chinese and Oriental Languages Information Processing Society, Singapore | Last updated on December 21, 2006 .